useR! 2016 Frequently Asked Questions
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FAQs Regarding Registration/Attendance
What is the streaming URL for the Keynotes?
Thanks to a generous offer
Corporation, arrangements have been made to stream
the keynote talks
from https://aka.ms/user2016conference. Video
recordings of the other sessions (where
permitted by speakers) will be made available in
due course using
3.0 Unported license.
Is there any other venue on campus where the
keynotes will be streamed?
Yes. Stanford affiliates can view the live
stream at the Green Library. For more info, see
Libaries R website.
Are all the tutorials going to be on 27th June?
Yes. See http://schedule.user2016.org
Do I need to register for tutorials?
Generally speaking, the tutorials are free to
those RSVP'd during registration. However, we
expect that not everyone will be able to attend
the tutorials of their choice due to room
capacity. So it will be mostly on a first come,
first served basis.
I see people building their schedules
online. Do I have to do that to guarantee a spot
for a talk/tutorial?
Attendees are free to make up their schedules
online just as you would be able to using pencil
and paper although less efficiently. So while a
schedule might help you plan what you want to
attend, we can provide no guarantees because the
room capacities and fire codes have to be
What is the dress code?
There is no official dress code. You are free to
dress appropriately and comfortably for the
occasion but please do read the section on
weather and attire in
before you go" document. You may also look at
last year's conference.
It seems registration is closed. Is there a waitlist?
The conference is over capacity at this point
and there's no waitlist possible. Please also
note that no registration is possible onsite
either. See above for streaming options. Video
recordings of sessions (where permitted) will be
made available on
Channel 9 as well as YouTube under the
license noted above.
I have registered for useR! but need a visa to attend. How do I get my invitation letter?
We will email invitation letters if you need them. Please email email@example.com and request an invitation letter. Mention your registration number in the email.
Is there a refund policy for the registration fee?
Please refer to the cancellation policy in your receipt. It is also stated at the bottom of registration landing page.
I have already registered for the conference but I would like to get an invoice/visa invitation letter. Who do I speak to?
Please email firstname.lastname@example.org requesting the documents you require.
I have already registered for the conference, but I would like to add the banquet to my registration. What should I do?
Please email email@example.com requesting to add the banquet to your registration.
FAQs Regarding useR! 2016 Location and Facilities
How do I get on the wireless network on location?
Instructions are in
before you go" document. The username and
password were sent to you in a welcome
email. If you did not see that message,
please work with your IT department to ensure
it is not classified as spam!
What is the parking at Stanford like? Can I drive my car to the conference?
Attendees who are driving to campus should
park in the Galvez Parking Lot. Please see the
map for the 3 entry points to the Galvez lot
and its location relative to the Arrillaga
Alumni Center, where the conference will be
held. Attendees will need to pay for parking
using exact Cash, Coin, or Visa/MasterCard.
Parking is currently $8 per day using a coupon
code. The coupon code and instructions were
sent to you in a welcome email. (If you did
not see this message, please work
with your IT department to ensure it
is not classified as spam!). There are
additional parking lots available on campus,
but you will not be able to use the coupon
code unless you park in the Galvez lot. Hourly
payment is also available. No payment is
required after 4pm. Please review the Alumni
Center Parking Map for directions and
additional parking options:
Is there a health room for mothers who are attending?
Attendees can use a small meeting room as a
health room. This room is located on the first
floor across from the Business Center. Please
enquire at the front desk and you will be
directed to it. There is also a staff
refrigerator for storing a few items. We
recommend that the items be clearly labelled
with names to avoid confusion.
FAQs Regarding useR! 2016 Posters
How should I format my poster?
- Your poster should be 3 ft. (36 in.) wide by
4 ft. (48 in.) tall in portrait mode
- You will be allotted half of an 8 ft. (96 in.) by
4 ft. (48 in.) poster board, so you’ll have a
4 ft. x 4 ft. space to tack your poster
- We will have tacks available to pin up
- The poster schedule
online and each poster has been
alloted a number.
You may tack up your poster in the numbered space
on the board any time before the scheduled poster
session (Tuesday and Wednesday from 2:30 -
3:30pm). Any posters left on the board will be
taken down by the next morning.
Will you print my poster for me to pick up onsite?
Posters sent as PDF (and only PDF) will
printed for free and made available to you
onsite. No corrections or replacements are
possible, so do make sure you email the final
version (with all fonts embedded etc.) by June
18, 2016 11:59pm PST
Do you have Poster Examples?
Beyond posting some links here, we are unable to
provide further help.
A Powerpoint version (4ft. wide by 3ft. tall,
so not portrait!) from useR! 2010 can be
found here. You
can probably see a few more
one level up.
Some LaTeX templates can be found online such
for example. We cannot vouch for their properties/quality.
Do you have a useR! Logo we could use for the poster?
The useR! 2016 logos are available
Github Repo if you wish to use them.
FAQs Regarding useR! 2016 Talks
What format do you suggest for my slides: 16:9
or 4:3? What projection capabilities are in each room?
Depending on where your talk has been scheduled,
we recommend you choose the appropriate
format. McCaw Hall, SIEPR 130, and Wallenberg
124 work best with 16:9 format. All other rooms
use the standard 4:3 format. Using the standard
format in McCaw is likely to result in black
borders along the side. More details can be
for example. Also
Can I use my own laptop for my talk?
Each room has a Macbook pro available with
up-to-date versions of Powerpoint, Keynote and
Adobe PDF viewers. Lightning talks will have to
be preloaded on this machine. For other oral
presentations, you are free to use your laptop
in consultation with the session moderator.
Do I need to bring an adapter for use with my laptop?
No, we have all the standard adapters.
FAQs Regarding useR! 2016 Videotaping
What is the 2016 Video Recording Permission survey about?
There are many more people who wish to attend the useR! 2016 conference than the conference can hold (all of the registrations were sold within 2 weeks of the conference announcement). For those that weren’t able to attend in person, Microsoft has generously provided funds and personnel to live-stream and/or record some presentations, and make recordings freely available to the R user community to share under a Creative Commons license.
Why are useR! speakers being asked to sign a “Permission to Use” waiver?
Any time a presentation is videotaped or recorded at a conference it is important to establish what rights the speakers, conference organizers and third parties may have regarding the recorded material, and what liabilities, if any, they may assume. The Permission to Use waiver grants Microsoft (on behalf of the useR!2016 organizing committee) the right to record your presentation and share it (and allow others to share it) under the terms of the Attribution-NonCommercial-NoDerivs 3.0 Unported license.
What legal document governs the rights and use of useR!2016 recorded material?
Presentations videotaped at useR!2016 will be governed by the Creative Commons Attribution-NonCommercial-NoDerivs 3.0 Unported license. This is a non-commercial license which, among other things, prohibits anyone from charging for the recorded material. This is a commonly-used license for creative works, which allows anyone to copy and redistribute the material in any medium or format under the following terms:
- Attribution — You must give appropriate credit, provide a link to the license, and indicate if changes were made. You may do so in any reasonable manner, but not in any way that suggests the licensor endorses you or your use.
- NonCommercial — You may not use the material for commercial purposes.
- NoDerivatives — If you remix, transform, or build upon the material, you may not distribute the modified material.
Will I receive a copy of my presentation video?
Yes. After the conference, Microsoft will make the videotaped recordings available on Channel 9 where they may be viewed or downloaded. You (and anyone else) may share the video in any medium according as allowed by the Attribution-NonCommercial-NoDerivs 3.0 Unported license.
Am I giving up any rights to my presentation (slides, etc.)?
No. You retain all rights (including copyright) to your content. By agreeing to the waiver, you are allowing for this video of your presentation to be shared as described above.
What if I don’t agree to the “Permission to Use” waiver?
If you don’t agree to the terms of the Permission to Use waiver, or simply do not want your presentation to be shared, simply respond “No” to the “Permission to Use” survey. If you are a keynote presenter, your presentation will not be livestreamed, and your presentation video will be erased and won’t be shared in any medium.
I am a part-time student with a full-time job. Should I pay the student fee or the industry fee?
We would ask that you register as an industry participant. This enables us to keep costs down for full-time students.
I am a postdoc. Do I register as a student or an academic?
You would register as an academic.
I work in a non-profit. Do I register as Industry/Other?
Yes, we request that you register as Industry/Other. We are trying to keep the costs low for students/postdocs/academics.
Is it possible to get a travel stipend/scholarship to attend useR?
Yes, there are a limited number of scholarships with some criteria for selection. Check out our Diversity Scholarships
here. The American Statistical Association is also sponsoring two scholarships. Please see the link ASA Scholarships.